Audit of work time is a method of study of work time expenditures of the employees. The service helps to optimize staff labor time and figure out their labor reserves.
WHAT ADVANTAGES OF AUDIT OF WORK TIME EXPENDITURES?
Minimizing the loss is a task of every entrepreneur. And work time is not an exception. Hiring an employee we buy his time and count on proper output.
“I have no time”, “I could not do it in time” – that is what managerial authority often hear from their subordinates. Franklin Field said: “The great dividing line between success and failure is a phrase “I did not have time”. Is it true or just well-worn excuse of the employees?
Audit of work time expenditures will help to find out a reason of decrease in employees productive efficiency. Maybe a person really has a lot of responsibilities that could not be implemented even for 48 hours. Or he may not, and he just spends a time irrational and should go to good training on time management.
What is the use of the audit of work time expenditures except commonplace control function?
This kind of audit helps to:
- optimize working process of a company;
- find out labor reserves of the employees;
- create effective forms of interaction between the departments;
- optimize official duties of the employees;
- develop KPI.
METHODS OF AUDIT OF WORK TIME EXPENDITURES
In order to study work time expenditures the method “Photos of working day” is applied.
Photo of work time is a type of observation during which the employee’s time expenditures to perform his duties are noted. As a result an employer gets the data about what and when his employee was doing.
You may also use an interview as supplementary method, which helps to receive depth information.
SPECIAL FEATURES OF THE ORGANIZATION OF AUDIT OF WORK TIME EXPENDITURES
- Work study should be performed by independent monitor who is not an employee of a company.
Presence of the managerial authority is a subject to stress for the subordinates, but in the presence of independent auditor the employees will act natural. In such conditions they will show all they are capable of. - Before audit of work time expenditures you should notify the employees about planned research and inform them a goal of the research.
When hiring, clarify the possibility of work study and specify this item in a contract. - In order to perform accurate assessment an observation should last 1-2 weeks.
WHAT TO CHOOSE: AUDIT OF WORK TIME EXPENDITURES OR SPECIAL SOFTWARE WHICH CAPTURES THE USER’S ACTIONS?
Automated control programs for work time have the following features: capturing of an employee’s work day length (his tardies and leaving work early), it will show what sites he visits and how much time he spends in social networks.
Unfortunately, such software cannot capture how much time was spend to solving labor issues with colleagues, separating mail, printing documents, phone calls to the partners and other tasks, unrelated to computer.
There is no sense to keep daily performance record by the employees because they don’t need it. They will not note their time expenditures qualitatively and constant need to make notes will distract them from performing of key duties what may have an effect on productive efficiency. Moreover, you will spend tons of time analyzing them.
Audit of work time via photography method of an employee’s work day shows which volume of work can be performed by the employee under ideal organization of his work time. In the presence of outside observer he is focused and concentrated. All actions of the employee are taken into account: interaction with other employees, number of smoke breaks, and, in particular, the time he spent to performing of his direct duties.
In addition, we all understand that any computer program may be sabotaged and bypassed. And not every employee will note his work time expenditures. But that won’t pass in the presence of an observer.
